- Using the Insert Option
- Copy and Paste
- Open the File in Slideshow
Watch this video to learn how to Insert PDF into PowerPoint
This opens up an Insert Object dialog box. Click on Create from file and click Browse. Once you have located the file, click Open. Finally, click OK.
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This inserts the selected PDF file in the center of the slide.
You can move and resize the PDF file icon using the anchor points. You can also add multiple PDFs in the same slide to easily help you open multiple files from a single location.
You can double-click on the PDF file in the PowerPoint slide to open and view the original file. Sometimes, PowerPoint throws a popup asking you whether the file is safe to open. If you trust the source, click Open. Else, click Cancel. To prevent this dialog box from popping up again, uncheck the Always ask before checkbox.
Copy and Paste
This is one of the easiest and most efficient ways to insert a PDF file into PowerPoint.
To insert a PDF file into PowerPoint, first, navigate to the location of the PDF file. Right-click and copy the file or use the keyboard shortcut Ctrl+C.
Now, open PowerPoint and choose the slide where you want to paste the file. Paste the file by right-clicking and selecting Paste or use the keyboard shortcut keys Ctrl+V.
This pastes the selected file onto the PowerPoint slide.
Double-click on the icon to open the PDF file. You can move or resize the PDF file icon by clicking on them and using the anchor points.
Another advantage of this method is that you can very efficiently insert multiple PDFs into the PowerPoint slide. You don’t have to individually browse and insert files. Just copy the files and paste them onto the slide all at the same time.
Open the File in Slideshow
Inserting a PDF file into PowerPoint adds them to the slide. The end-user can double-click and open them to read them for reference. But, when presenting the slides in slideshow mode, the files just appear as elements on the screen and you cannot open them. Clicking on them will move to the next slide.
To view the PDF file as a part of the slideshow, first, click on the PDF file. Navigate to Insert and click on Action in the Links section.
This opens up the Action Settings dialog box. Under the Mouse Click tab, from the Object action: dropdown, select Activate Contents. Click OK.
This enables you to open the PDF file in a slideshow.
Insert a Part of the PDF
In some cases, you might not need to insert the whole PDF file into the slide. You can just add a part of the PDF file. Inserting a part of a PDF is especially helpful to provide an emphasis on certain parts of the document.
To add a part of a PDF file, open the file and navigate to the section you want to insert into the slide. Consider an example, where you want to insert the second page of the PDF file into your PowerPoint presentation. So, open it and leave it.
Now, immediately open PowerPoint without switching between tabs.
Navigate to Insert. Under the Images section, click on Screenshot. From the dropdown, select Screen Clipping.
Clicking this option takes you back to the PDF file and it appears as a white transparent screen. Click on the left mouse button and drag the mouse to select the area you want to include in the slide.
Once you leave the left mouse button, the selected area is automatically inserted into the PowerPoint slide.
Note: In case you are not satisfied with the current page or you don’t want to take a screenshot of the current page, press the Esc key to revert to PowerPoint.
Once the image is inserted into the slide, you can move or resize them using the anchor points. Additionally, you can customize the inserted section using the Picture Format main menu.
Frequently Asked Questions
Does the PDF file lose quality when we insert them into PowerPoint?
Yes, the PDF file does undergo a little loss of quality when inserted into PowerPoint. This usually happens with larger files. However, there is not much quality loss that disrupts the readability of the file.
How many PDF files can we insert into PowerPoint?
There is no certain limit as to how many PDF files we add to PowerPoint. However, when there are too many files attached, the file size goes up, and also the PDF files tend to lose quality.
Can we convert PDF files to PowerPoint?
There is no direct way to convert a PDF file to a PowerPoint presentation. However, there are certain third-party software and websites to help you convert PDF files to PowerPoint.
Can we open the PDF file in PowerPoint after changing the location of the PDF file?
Yes, you can open the PDF file even after changing its original location in your local drive. This is because when you insert the files, they are created as a copy in the PowerPoint file.
Closing Thoughts
Adding PDFs to PowerPoint makes your presentation worthy and authoritative. It also boosts the credibility of your research and content.
In this article, we saw how to insert PDF into PowerPoint in 3 easy ways. You can either add the PDF to the PowerPoint slide as a whole or just a part of the file as a screenshot.
If you need more high-quality PowerPoint guides, please check out our free resources center.
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